A contract job is a recurring service agreement with a client, such as a monthly maintenance plan, a quarterly pest control service, or an annual service contract, all managed and automated within Heffl.
Contract Jobs
Automate recurring services with powerful contract job management. Set up schedules, automate billing, and ensure consistent service delivery for your long-term clients.
Create a Contract in 5 Simple Steps
Setting up a new service contract is fast and intuitive. Follow these steps to automate your recurring revenue and delight your clients with predictable service.
1
Client & Property
Select an existing client and their service location.
2
Contract Dates
Define the start and end dates for the service agreement.
3
Set Frequency
Choose a preset (e.g., monthly) or set a custom schedule.
4
Payment Terms
Set payment counts and automate recurring invoices.
5
Define Service
Select the specific services to be performed each visit.
All-in-One View
Complete Contract Lifecycle at a Glance
No more switching between spreadsheets and calendars. Heffl brings every detail of your service contracts into one organized view, accessible anytime, anywhere.
Overview & Schedules
View contract terms, upcoming visits, and service history instantly.
Invoices & Payments
Track all generated invoices, payment statuses, and outstanding balances automatically.
WhatsApp & Documents
Access all communication logs and important files related to the contract in one place.
Never Miss a Renewal
Automated Contract Expiry & Renewal Alerts
Stop letting recurring revenue slip through the cracks. Heffl automatically tracks contract end dates and reminds you to follow up, so you can secure renewals and maintain client relationships.
Expiring Soon Dashboard
See all contracts ending in the next 30, 60, or 90 days in one view.
Automated Email & SMS Reminders
Set up automatic reminders for your team and your clients before a contract expires.
One-Click Renewal
Renew contracts with a single click, carrying over all existing details.
One-Click Documents
Generate Professional Documents Instantly
Impress your clients and save hours of administrative work. Create professional, branded documents from pre-built templates with a single click.
Customizable Templates
Use our templates for work reports, completion certificates, AMC agreements, and more, or build your own.
Auto-Filled Data
Documents are automatically populated with client, job, and contract details, eliminating manual entry.
Instant PDF Generation
Generate print-ready PDFs and share them with your clients instantly via WhatsApp or email.
Essential for Recurring Service Industries
Contract jobs are the backbone of many service businesses. Discover how Heffl helps industries like yours build predictable revenue and streamline operations.
Pest Control
Schedule routine pest control visits to keep properties pest-free.
Monthly, quarterly, or custom visit schedules
Automated reminders for clients
Detailed inspection reports after each visit
Commercial Cleaning
Manage regular cleaning contracts for offices, retail, and other commercial spaces.
Daily, weekly, or bi-weekly cleaning schedules
Customizable cleaning checklists per location
Staff attendance and performance tracking
HVAC Maintenance
Automate preventive maintenance contracts for heating and cooling systems.
Bi-annual or quarterly service plans
Automated filter replacement reminders
System performance and efficiency reports
Landscaping & Gardening
Set up recurring garden and lawn maintenance for residential and commercial clients.
Weekly or bi-weekly maintenance schedules
Seasonal planting and care plans
Weather-based schedule adjustments
Property Management
Handle comprehensive maintenance contracts for entire properties.
Full-service maintenance agreements
Scheduled inspections for plumbing, electrical, etc.
Vendor and subcontractor management
IT & MSP Services
Manage service level agreements (SLAs) for IT support and maintenance.
Monthly retainer and support packages
Automated server health checks and reports
Ticket management system with SLA tracking
Frequently Asked Questions About Contract Jobs
Yes. Heffl allows you to set up recurring invoicing schedules based on the contract terms. Invoices are generated and sent to clients automatically, ensuring you get paid on time without manual effort.
Heffl automatically tracks contract expiry dates and provides renewal alerts. You can see all expiring contracts in a dedicated dashboard and renew them with a single click, preventing revenue loss.
Absolutely. You have complete flexibility to define custom service frequencies (e.g., weekly, monthly, custom dates), specify the services to be performed, and set unique payment terms for each contract.
Ready to Automate Your Service Contracts?
Take control of your recurring revenue. Join thousands of businesses using Heffl to automate contract jobs, reduce admin work, and improve client retention.
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